Responsibilities:

Bid Coordination:

• Bid Preparation: Coordinate and compile bid documents, including technical proposals, commercial offers, and supporting documentation.
• Bid Scheduling:Maintain bid schedules and milestones in Company CRM and tracking sheets.
• Communication: Serve as the primary point of contact for internal and external stakeholders regarding bid-related inquiries.
• Collaboration: Work closely with sales/proposals, technical, and management teams to gather and distribute necessary information
• Compliance: Ensure all compiled bids comply with client specifications and instruction to bidders.
• Bid Submission:Compile and submit bid packages in accordance with client instructions, including electronic and hard copy submissions.
• Post-Bid Activities: Track and record bid outcomes, track and communicate post-bid correspondences in a timely manner, follow up status & feedback on submitted bids.
• Maintain Bid Library: organize and maintain a database of past bids and related information.

Document Control:

• Document Registration: Register, track, and distribute all incoming and outgoing documents, including RFPs, RFQs, drawings, specifications, and correspondence.
• Version Control: Ensure proper version control and revision management of all documents.
• Document Storage: Maintain organized and secure electronic and physical document storage systems.
• Document Retrieval: Provide timely and accurate document retrieval services to project teams and stakeholders.
• Document Distribution: Distribute documents to relevant stakeholders, ensuring timely and accurate delivery.
• Maintain Document Logs: Create and maintain document logs, registers, and databases.
• Bid documents compilation:Work closely with proposals and sales personnel to compile and submit technical and commercial bid documents in accordance with RFP requirements and instruction to bidders.

Qualifications:

• Bachelor's degree in business administration, project management, or a related field preferred.
• Proven experience in bid coordination and document control, preferably in [Industry, e.g., construction, engineering, maintenance].
• Familiar with bidding processes and requirements of UAE clients (ADNOC, EGA, DEWA etc.)
• Strong knowledge and experience in SAP ARIBA
• Strong understanding of the bid process and document management principles.
• Proficiency in using document management systems and CRM software.
• Excellent organizational, time management, and multitasking skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with CRM software is a plus.

SMC International Placements is as a leading manpower Agency with more than 20 years of experience and goodwill in this field, we are a registered agency accredited by the Ministry of Labour, Government of India. We have done recruitment services for innumerable Construction, Oil & Gas, Power Plants & Petrochemical projects worldwide and we are proud to have many esteemed Companies in our client base.

Ph: +91 9342359101 / +91 7806812482 / +91 44 4856 9621

Email ID: smcjobcvs@gmail.com